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Roster-to-GHL Sub-Account Mapping

Point each agent at the right GoHighLevel account

Map a roster member to a user inside your main location or to a subaccount of their own, and every lead, tag, and activity for that agent routes to the right place from then on.

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Built for
Brokerage owner running GoHighLevel for CRM
Also for
Agency owner configuring GHL for multiple client brokerages

What it does

Roster-to-GHL Sub-Account Mapping bridges the AeroIDX agent roster with GoHighLevel (GHL) CRM identities. A brokerage can map each roster member either to a GHL user within the main location (user-mode) or to a fully independent GHL subaccount (subaccount-mode) via OAuth. Once mapped, all lead activity, tags, and AeroIDX MCP tool calls for that agent are routed to the correct GHL context.

Key capabilities

  • Two mapping modes: one shared GoHighLevel location with users, or a dedicated subaccount per agent
  • Secure OAuth connection per subaccount, renewed automatically whenever it is used
  • Live GoHighLevel user list pulled directly from your account at mapping time
  • One-to-one mapping enforcement, so a GoHighLevel user can only own one roster spot
  • Switch mapping mode at any time without losing existing connections
  • Clean disconnect that fully clears the subaccount credentials
  • Post-connection guide that walks you through installing the GoHighLevel snapshot

Good to know

  • Subaccount OAuth token refresh must be handled manually or via a scheduled job; the controller refreshes on request but there is no proactive background refresh
  • GHL user-mode mapping requires the brokerage to have a GHL location-level OAuth connection first
  • An agent is mapped one way or the other: connecting a subaccount replaces their mapping to a GoHighLevel user

Why teams choose this

  1. Brokerages running GHL get per-agent lead routing without any manual tagging or reassignment

  2. Subaccount mode gives each agent a fully isolated GHL environment, so contacts, pipelines, and automations are never mixed

  3. The OAuth flow means no API key copy-paste; agents connect with a click from within AeroIDX

  4. Mapping mode can be switched at any time, so teams can start with user-mode and graduate to subaccounts

Related features

Roster Management

GHL mapping fields live on roster member records
Per-Agent Custom Websites

GHL Custom Values sync uses the subaccount connection
Agency Dashboard

Agencies configure GHL integrations for each client brokerage

See Roster-to-GHL Sub-Account Mapping in your stack

Live demo, no commitment. We'll show you how this fits with HighLevel, Follow Up Boss, and your MLS.

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